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Job Details

Coordinator Admissions - R101280

Company name
International Affairs

Louisville, KY, United States

Employment Type

Education, Marketing

Posted on
May 05, 2023



International Affairs

Location: Belknap Campus

Time Type:

Full time

Worker Type:


Job Req ID: R101280

Minimum Requirements:

Master's degree in Higher Education or related field and two years of related experience. Experience may be used on a one-to-one basis to offset the educational requirements.

Position Description:

Under the guidance of the Assistant Vice President (AVP) of the International Center, the International Coordinator Admissions is responsible for implementing the University's international recruitment strategy, with the primary focus of growing international undergraduate enrollment. The position is the initial point of contact for many prospective students and applicants, requiring a great deal of collaboration and information sharing with stakeholders across campus.

The International Coordinator Admissions is the first point of contact for perspective international students and will guide these students through the admissions process. The Coordinator Admissions will travel, primarily internationally and some local events, to represent the University of Louisville at recruitment/education fairs, high schools, recruitment and government agencies, and partner institutions. The Coordinator Admissions will discuss policies/procedures required for international admission, housing, scholarships/financial aid with international prospective students, families, and counselors. Demonstrate self-direction, creativity and strategic thinking in prospect development, yield enhancement activities, information services and problem resolution. Developing and maintaining an active International Recruitment Plan is required and constant communication strategies to reach students will be needed to be successful within this role.

Salary to commensurate with experience.

Essential Duties and Responsibilities

  • Stay current on recruitment trends (degree, occupational, economic) within the US and globally to assist with increasing international enrolment.
  • Work closely with the AVP for the International Center to develop and implement a strategic plan for recruitment for international students.  This includes international recruitment efforts both domestically and abroad.
  • Work closely with the AVP for the International Center to build and maintain a productive agent-based recruitment network.
  • Develop and conduct training for agencies, focusing on the international admissions process and requirements, and providing information about arrival and orientation dates, airport pick-up information, housing, and pre-arrival information.
  • Create and disseminate a quarterly newsletter for agents, keeping them connected to UofL.
  • Serve as official representative of the University of Louisville to perspective students, agencies and governmental representatives.
  • Participate in international recruitment fairs (both in-person and virtually).
  • Collaborate with stakeholders across campus to inform them of international recruitment activities, providing guidance as necessary.  This includes, but is not limited to, schools and colleges, academic departments, the Office of Admissions, and the Graduate College.
  • Serve as the International Center's primary liaison with the Office of Admissions and regularly attend Office of Admissions meetings.
  • Follow-up with prospective students in a timely manner.
  • Provide prospective students with accurate information about the international admissions process and requirements, housing, scholarships/financial aid, campus safety, and employment opportunities during and after graduation.
  • Develop and implement a communication plan for prospective students (and their families/sponsors) and maintain effective communication throughout the recruitment and application process.
  • Perform academic credential evaluations of prospective international student files, as needed. 
  • Conduct interviews and parent meetings, as needed.
  • Advise admitted students on the visa application process and required documentation.
  • Collaborate with International Student and Scholar Services (ISSS) staff to provide comprehensive pre-arrival information.
  • Collaborate with ISSS to design and deliver a comprehensive international student orientation and other cultural adjustment initiatives.
  • Collaborate with the International Center's Coordinator for Marketing and Customized Programs to develop both print-ready and digital collateral for international student recruitment.
  • Generate recruitment and international admissions reports.
  • Serve on the University's International Recruitment Committee (IRC).
  • Supervise a team of international student ambassadors and potential graduate assistant, as needed.
  • Other duties as assigned.
Preferred Qualifications:
  • Master's degree in Business Administration, Marketing, Data Analytics, or Higher Education
  • Five years of related experience. 
  • Demonstrated experience with technology (PeopleSoft, social media, MS office, SLATE or other CRMs, etc).
  • Ability to travel domestically and internationally.
  • Ability to work evenings and weekends, as needed.
  • Ability to work within a diverse setting and contribute to creating a welcoming and inclusive environment.
  • Five years of related experience. 
  • Experience within international education and the recruitment of international students; specifically for an international office or in a college or university setting.
  • Experience recruiting in another country.
  • Experience working in international admissions.
  • Experience working with PeopleSoft and Terra Dotta.
  • Experience with CRMs and marketing.  
  • Excellent communication and presentation skills.
  • Ability to multi-task and prioritize in a fast-paced setting
  • Proficiency in a foreign language
  • Ability to identify and solve problems in a timely manner.
  • Well organized and detail oriented
  • Record of active participation/engagement in relevant professional associations: e.g., NAFSA, AIRC, etc.
  • Strong computing skills and expertise utilizing CRMs and social media platforms.  
  • Commitment to a student-centered/customer service-oriented philosophy.
  • Effective communication in individual settings and in group presentations including virtual/remote delivery.
  • Strong commitment to diversity, equity, and inclusion in an international education setting.
  • Ability to work in a collegial and collaborative manner and serve as a productive member of the International Center team.
Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at or by phone 502-852-6258.,

Company info

International Affairs
University of Louisville

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