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Job Details

Marketing Assistant Marketing amp Brand Management

Company name
The University of Montana


Missoula, MT, United States

Employment Type

Marketing, Customer Service

Posted on
Jun 10, 2023

Apply for this job


Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at

for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College

Do not apply through or use easy apply through

Staff Vacancy Announcement


Marketing and Communications Department

invites applications for a

Marketing Assistant

to join their team. Reporting to the Marketing Operations Manager and serving the needs of the Vice President of Marketing and Brand Management (VPMB), you will serve a critical role in the success of the division by providing high-level, essential support to the VPMB, as well as to the offices Communications, Digital Strategy, Creative Services and Brand Management. This position requires strong initiative, keen attention to detail, and an ability to provide exceptional customer service.


Enters all enrollment revenue collections, accounts receivable, purchasing and Procard transactions, ensuring all policies and procedures are followed

Coordinates, reconciles and submits accurate travel documentation

Executes preparation of paperwork for purchases or contracted services that need to go through the competitive bidding process

Completes and reconciles payroll for professional employees, classified staff and student workers assigned to work within the department

Complete hiring paperwork and personnel forms as needed and coordinate onboarding

Submits all new hire documentation and other employment documentation to HRS Office

Manage calendar for, and in direct coordination with VPMB

Provide support for the directors of the Communications, Digital Strategy, Creative Services and Brand Management offices

Oversee logistics for campus-wide events and meetings

Planning, composing, editing and managing distribution of various forms of communication from the AVPE office (including emails, letters, memos and other means of information distribution

Identify and execute process improvements

Coordinate office supply inventory and purchasing

Preparation and analyzing of complex reports

Other duties as assigned

Required Skills

Highly developed organizational skills

Ability to meet strict deadlines and work productively/professionally under pressure

Exceptional communication skills (including both verbal and written communications)

Outstanding customer service skills, and an ability to work professionally with a highly diverse clientele

Excellent interpersonal skills

Ability to utilize commonly used office equipment

Working knowledge of the use of commonly used computer software (such as MS Office, email, etc.)

Ability to work productively both as a member of a team or workgroup, as well as independently

Minimum Required Experience

Bachelor's degree in a related field, as well as at least two (2) years of directly related work experience; or any combination of experience and education.

About Marketing and Communications and UM

The University of Montana Marketing Communications department exists to build and protect the University of Montana brand, proudly tell the UM story, and drive results. Partnering and collaborating across campus, the unit consists of Strategic Communications, Digital Strategy and Innovation, Creative Services and Brand Strategy.

The University of Montana is a flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000 people, surrounded by mountains and where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five

priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

University of Montana


Mission First, People Always

UM on YouTube

Position Details

Position Title:

Marketing Assistant (Administrative Associate IV)

Position Number: 055560


Marketing and Communications

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week),

Monday through Friday 8:00 am to 5:00 pm, 12 months/year.



Union Affiliation:


Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment

In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be

provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

Company info

The University of Montana
Website :

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Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula...
Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula...
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