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Always Stay Connected with Your Workplace!

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The world is one big market, and executives need to travel day in and day out to places around the world to find new opportunities, develop new markets, and extend the reach of their businesses. And, while they are on these important missions for their companies, it is imperative that they stay connected to the folks in their home offices. Furthermore, since they may need to travel most of the time, they need to be available to guide and manage their teams from afar as most projects and commitments can’t just wait.

Fortunately, modern technology is a boon for always-on-the-move executives. Devices like laptops, cell phones, PDAs, and others can easily bridge the distances to their offices, even while they are travelling. However, there are a few things you should take care of while you are planning your trip. One thing to look for is a business-friendly hotel that has amenities, such as video conferencing facilities, to support business communications. You can also check in advance for Internet cafes in the area where you will be travelling. There are many online resources that can provide you with information on the locations of Internet cafes; however, you may not get a comprehensive list, so you may also want to check with locals after you arrive.

Traveling Tips for Business Executives:

  • Ensure that you have an email account with one of the popular web-based email services like Yahoo! or Hotmail. This will give you the flexibility to check your emails from any computer, eliminating the need to carry your own laptop.

  • If you are carrying your laptop, you can enjoy the comfort of checking your emails in your hotel room if the hotel offers Internet connectivity. Besides your laptop, your mobile phone also gives you a medium to check your emails.

  • Gather information on the locations of Internet cafes or other places where you can rent a computer during your stay.

  • If you are not able to find an Internet connection near where you’re staying, you can read messages and compose your replies offline. Then, when you do get a chance to connect to the Internet later, you can send any messages you’ve already composed.

  • There are many hotspots like airports, coffee houses, and cafes which often have wireless networks for their guests. You can get access to the Internet free of charge at these places.

  • Before you leave on your trip, email important documents and messages to yourself or put them on a web-based storage space, especially if you are not going to be carrying a laptop with you.
While you try out alternatives to keep in touch with your office, it is important that you take care that the security of your documents is not compromised while accessing business emails from Wi-Fi zones, public Internet kiosks, Internet cafes, and other places offering Internet connectivity. Take the following steps to ensure that your business communication is secure.
  • Put important files and information on a CD or flash drive before leaving, in order to back up your important data.

  • If you are using an Internet cafe for communicating, you may want to use a privacy screen filter that makes it impossible for your neighbor in the cafe to peek at your screen.

  • If you are using a computer belonging to the Internet cafe, ensure that you remove all your documents from the desktop, recycle bin, or any other folder where you may have saved it. Also empty the web browser cache before leaving the system.

  • If you are sitting in a public Wi-Fi zone, there is a high risk of password and data theft by hackers. Avoid entering financial information in such places or use VPN connectivity to get into a more secure mode.

On the net:Tips for Staying in Touch with the Office While You're Traveling
Top 10 Tips for Sending Email While Traveling
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